Business Office Manager

Falls Church, VA
Full Time
Senior Manager/Supervisor
Company Overview
Development InfoStructure LLC., (Devis) is a leading provider of innovative software development, management, and consulting services, specializing in cutting-edge technologies such as DevSecOps, AI, and Machine Learning. With over 30 years of experience, we have established ourselves as a trusted partner for government agencies, delivering tailored, mission-critical solutions that drive digital transformation and operational excellence. Our client-centric approach, coupled with our deep domain expertise and technical prowess, enables us to forge enduring relationships and consistently deliver high-impact, adaptive solutions that resonate with the unique needs of the public sector.

Overview
Devis is actively seeking a highly organized, detail-oriented Business Office Manager to provide executive-level support and administrative leadership in support of the Defense Health Agency (DHA) Business Operations and Executive Support Services (BOESS) contract.

This role is critical in ensuring the seamless operation of the business office, supporting contract performance, and optimizing day-to-day processes that directly impact the executive leadership team.

The selected candidate will serve as a trusted point of coordination and communication across departments and stakeholders, maintaining the highest level of professionalism, discretion, and efficiency. This is a dynamic opportunity to support a high-visibility federal mission focused on health readiness for service members

This role is contingent upon award and is on site in Falls Church, VA.

Primary Duties
  • Oversee and streamline administrative and operational workflows to support business objectives within BOESS.
  • Manage office logistics including high-level scheduling, calendar management, meeting coordination, travel planning, correspondence, and records management.
  • Provide direct support to senior leadership through the preparation of reports, briefings, and presentation materials.
  • Track contract deliverables, performance metrics, and support related documentation to ensure compliance with contractual obligations.
  • Maintain adherence to DHA and DoD policies, procedures, and regulatory frameworks.
  • Serve as a liaison between executive leadership and internal/external stakeholders to facilitate timely communication and follow-up.
  • Perform additional tasks as required to support smooth office operations.
Necessary Knowledge and Skills
  • Strong ability to manage executive-level tasks with discretion, tact, and professionalism.
  • Exceptional organizational skills with the ability to handle multiple and shifting priorities in a fast-paced environment.
  • Proven experience in people and project management with excellent interpersonal and communication skills.
  • Demonstrated ability to proactively solve problems and drive operational improvements.
  • High attention to detail with a commitment to excellence in all deliverables.
Required Qualifications
  • Minimum of 5 years of consulting and/or directly relevant industry experience (e.g., administrative operations, executive support, office management).
  • Familiarity of the DoD and the Defense Health Agency is highly desired.
  • Detail-oriented, organized, and self-motivated with high attention to detail.
  • Strong organizational and communication skills, as well as experience in people management.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common collaboration tools (e.g., MS Teams, SharePoint).
  • Ability to handle efficiently and effectively multiple and shifting priorities.
  • Experience supporting senior-level executives in a complex organizational environment.
  • Demonstrated proficiency in preparing executive-level documentation and correspondence.
  • Must be a U.S. Citizen and able to obtain and maintain a Public Trust clearance.
Preferred Qualifications
  • Bachelor's degree in Business Administration, Management, Healthcare Administration, or a related field.
  • Previous experience with military health systems or healthcare administration.
  • Certification in project management methodologies (PMP, CAPM, etc.).
  • Experience with government contracting and acquisition processes.
  • Knowledge of DoD organizational structures and protocols.
  • Prior experience supporting C-suite or senior-level government executives in a federal contract environment.
  • Experience in process improvement and organizational effectiveness.
Clearance
  • Active Secret Security Clearance is preferred.
Salary Range
  • $108,000 - $118,000

Devis is an AA/EOE/M/F/Disabled/VET Employer committed to providing equal employment opportunity without regard to an individual’s race, color, religion, age, gender, sexual orientation, veteran status, national origin or disability.

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