Development InfoStructure

Executive Office Administrator

Falls Church, VA - Full Time

Company Overview
Development InfoStructure LLC., (Devis) is a leading provider of innovative software development, management, and consulting services, specializing in cutting-edge technologies such as DevSecOps, AI, and Machine Learning. With over 30 years of experience, we have established ourselves as a trusted partner for government agencies, delivering tailored, mission-critical solutions that drive digital transformation and operational excellence. Our client-centric approach, coupled with our deep domain expertise and technical prowess, enables us to forge enduring relationships and consistently deliver high-impact, adaptive solutions that resonate with the unique needs of the public sector.

Overview
Devis is seeking an executive administrator to join our team in support of the Defense Health Agency Business Operations and Executive Support Services contract. The successful candidate will provide specialized executive administrative support to the Chief Operating Officer (COO) while managing day-to-day office operations, correspondence, and administrative functions within the organization. This role is contingent upon award and is on site in Falls Church, VA.

Primary Duties
  • Support the COO with executive assistant functions including calendar management and correspondence
  • Maintain appointment calendar for Division Chief, COO, and Business Operations Chief
  • Assist with military personnel arrangements and provide support for official travel
  • Manage official files in accordance with DHA records management guidance
  • Process travel arrangements within 3 days of requirement receipt
  • Support SDD All-Hands and other official events with logistics, notifications, and setup
  • Draft, staff, and edit various communications documents including internal and external memoranda
  • Coordinate conference room reservations and maintain office automation systems
  • Publish phone rosters, manage office mail, and maintain office supplies

Required Qualifications
  • Associate's degree in Business Administration or related field
  • 3-5 years' experience supporting executives in an Executive Assistant capacity
  • Ability to communicate professionally with all levels of management
  • Strong customer service, organizational and interpersonal skills
  • Problem-solving and analytical abilities with attention to detail
  • Proficiency in MS Office (Word, PowerPoint, Excel, Outlook), SharePoint
  • Proficiency with Defense Travel System and the Joint Travel Regulations
  • Experience with DoD administrative procedures and protocols

Preferred Qualifications
  • Bachelor's degree in Business Administration or related field
  • Previous experience supporting military or government executives
  • Certification in administrative professional roles (e.g., CAP - Certified Administrative Professional)
  • Experience with DoD correspondence formats and protocols
  • Knowledge of federal records management requirements
  • Experience with event planning and coordination for executive-level functions
  • Proficiency in document management systems and collaboration tools

Clearance
  • Active Secret Security Clearance

Salary Range
$55,000 - $65,000

Devis is an AA/EOE/M/F/Disabled/VET Employer committed to providing equal employment opportunity without regard to an individual’s race, color, religion, age, gender, sexual orientation, veteran status, national origin or disability.

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